· Specification starter / Hotel systems
Hotel systems
scope outline.
Guest-room control, hospitality Wi-Fi, BGM, IPTV, voice, fire integration, key-card access. Coordinated for guest experience and property-management system tie-in.
In scope
Guest-room control (lighting / climate / drape / DND) • Hospitality Wi-Fi with per-tenant VLAN • BGM with priority paging override • IPTV with PMS integration • Key-card access integrated to PMS
Out of scope
Property management system (PMS) supply and licensing • Guest-laundry / minibar / pool systems
· Documents required
Materials the consultant needs before specification starts.
Room schedule with category breakdown
PMS vendor and integration capability
F&B and back-of-house layout for BGM zone mapping
Event hall / banquet scope
· Site survey
Pre-design walk-through verifications.
Riser positions per floor
Cable pathways from room to corridor / floor IDF
Existing PMS API capabilities if retrofit
· Deployment checklist
Engineering items every install of this discipline carries.
Guest-room VLAN segregated from PMS / staff VLAN
BGM zone-addressable with priority paging override
Key-card access with auto-expiry tied to checkout
IPTV with PMS check-in / check-out integration
Wi-Fi captive portal with PMS authentication
· Coordination with other trades
Works owed to / from other disciplines.
PMS: guest-state synchronisation across systems
Fire: BGM override; mag-lock release; lift recall
Networking: per-tenant VLAN, QoS for voice / AV
BMS: room-state schedule integration
· Commissioning
Measurable artefacts produced at handover.
Check-in / check-out workflow rehearsed end-to-end
BGM zone test with priority paging override
Fire-release verification on the general signal
Wi-Fi heatmap with simulated guest density
· Handover
What the building team takes ownership of.
Room-by-room system configuration
PMS integration documentation
Operator training (front-desk, F&B, engineering)
AMC visit schedule with seasonal occupancy peaks
· Risk register starter
Risks worth tracking from day zero.
PMS major version upgrade breaking integration
Wi-Fi density growth with guest-device count
BGM volume creep across F&B outlets
· Exclusions and assumptions
What is not in scope; what we assume to be true.
Excludes PMS licence and ongoing PMS support
Assumes PMS exposes a documented integration API
· Where to go next