· Specification starter / Conference room / boardroom
Conference room / boardroom
scope outline.
Per-room AV with conferencing platform certification, microphone bus, intelligibility target. Coordinated with structured cabling and the building's network.
In scope
Per-room AV stack design • Microphone bus (ceiling array or boundary) • Display sizing for the table geometry • Conferencing-platform (Teams / Zoom / Webex) certification • Single-touch room start workflow
Out of scope
Furniture, table cable management beyond floor-box termination • Conferencing licence subscriptions
· Documents required
Materials the consultant needs before specification starts.
Room schedule with use case (meeting / training / board)
Conferencing platform of record
Furniture layout (drives mic / display geometry)
· Site survey
Pre-design walk-through verifications.
Ceiling type — flush / coffered / exposed
Ambient acoustic envelope
Display wall material (glass / writable / drywall)
Floor-box positions
· Deployment checklist
Engineering items every install of this discipline carries.
STI ≥ 0.50 for boardroom / training
Display height: bottom of screen at eye level back-row
Single-touch room start tested
Microphone bus levels matched to conferencing platform input
· Coordination with other trades
Works owed to / from other disciplines.
Networking: PoE for display / camera; dedicated VLAN
Power: floor-box circuit dedicated for AV
Architectural: glass-wall reflection mitigation
· Commissioning
Measurable artefacts produced at handover.
End-to-end conferencing test from outside
STI verification with worst-case ambient noise
Operator drill — start, share, troubleshoot
· Handover
What the building team takes ownership of.
Room configuration baseline
User quick-start card on the table
AMC visit schedule
· Risk register starter
Risks worth tracking from day zero.
Conferencing platform updates breaking certification
Camera firmware updates breaking auto-framing
· Exclusions and assumptions
What is not in scope; what we assume to be true.
Excludes ongoing conferencing licence costs
Assumes building network backbone available
· Where to go next